Back
Home
Up
Next


The Time Management Matrix

Tasks can be categorized as urgent/ not urgent or as important/ not important. Obviously these are sliding scales rather than black/ white categories but the following table maps the type-cases.

 

Urgent

Not urgent

Important

Quadrant 1

  • Crises
  • Pressing problems
  • Deadline-driven     projects

Quadrant 2

  • Prevention
  • Relationship building
  • Recognizing new opportunities
  • Planning, recreation

Not Important

Quadrant 3

  • Interruptions, some calls
  • Some mail, some reports
  • Some meetings
  • Proximate, pressing matters
  • Popular activities

Quadrant 4

  • Trivia, busy work
  • Some mail
  • Some phone calls
  • Time wasters
  • Pleasant activities

Different people tend to focus on the different quadrants with the following results:

 

Urgent

Not urgent

Important

Quadrant 1

  • Stress
  • Burnout
  • Crisis management
  • Always putting out fires

Quadrant 2

  • Vision, perspective
  • Balance
  • Discipline
  • Control
  • Few crises

Not Important

Quadrant 3

  • Short-term focus
  • Crisis management
  • Reputation chameleon character
  • See goals and plans as worthless
  • Feel victimized, out of control
  • Shallow or broken relationships

Quadrant 3 and 4

  • Total irresponsibility
  • Fired from jobs
  • Dependent on others or institutions for basics

Based on Covey S R (1989) The Seven Habits of Highly Effective People; Simon & Schuster

 

Back
Home
Up
Next