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The Time Management Matrix
Tasks can be categorized as urgent/ not urgent or as important/ not
important. Obviously these are sliding scales rather than black/ white
categories but the following table maps the type-cases.
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Urgent
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Not urgent |
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Important |
Quadrant 1
- Crises
- Pressing problems
- Deadline-driven projects
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Quadrant 2
- Prevention
- Relationship building
- Recognizing new opportunities
- Planning, recreation
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Not Important |
Quadrant 3
- Interruptions, some calls
- Some mail, some reports
- Some meetings
- Proximate, pressing matters
- Popular activities
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Quadrant 4
- Trivia, busy work
- Some mail
- Some phone calls
- Time wasters
- Pleasant activities
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Different people tend to focus on the different quadrants with the following
results:
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Urgent
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Not urgent |
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Important |
Quadrant 1
- Stress
- Burnout
- Crisis management
- Always putting out fires
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Quadrant 2
- Vision, perspective
- Balance
- Discipline
- Control
- Few crises
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Not Important |
Quadrant 3
- Short-term focus
- Crisis management
- Reputation – chameleon character
- See goals and plans as worthless
- Feel victimized, out of control
- Shallow or broken relationships
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Quadrant 3 and 4
- Total irresponsibility
- Fired from jobs
- Dependent on others or institutions for basics
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Based on Covey S R (1989) The Seven Habits of Highly Effective People;
Simon & Schuster
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